Reviewed: 23 September 2026 | Applies to: England landlords of assured or regulated tenancies, subject to the stated supported-exempt-accommodation exclusion. General information only.
In this guide
What is the PRS Database registration service?
The Renters’ Rights Act 2025 provides the framework for a Private Rented Sector Database. The initial registration service is intended to help landlords show they are meeting relevant rules and help councils identify and act on poor practice. It is separate from local authority licensing: an HMO, additional or selective licence may still be required where the property and local scheme call for one.
The initial requirement applies to landlords of assured or regulated tenancies. The Housing Hub says landlords of supported exempt accommodation, as defined in the Supported Housing (Regulatory Oversight) Act 2023, do not need to use the service. Check the official guidance if a tenancy or accommodation type is unusual.
Regional rollout and deadlines
The service begins in the West Midlands on 15 December 2026 and rolls across England over 12 months. The deadline is set by the property’s location, not the landlord’s home address. When a region is called forward, landlords have three months to register; they may register earlier, including properties in later regions.
Scroll horizontally to view all columns.
| Region | Regulations commence | Deadline to register |
|---|---|---|
| West Midlands | 15 December 2026 | 14 March 2027 |
| East of England | 15 January 2027 | 14 April 2027 |
| East Midlands | 15 February 2027 | 14 May 2027 |
| South East | 15 March 2027 | 14 June 2027 |
| Yorkshire and Humber | 15 April 2027 | 14 July 2027 |
| North West | 15 May 2027 | 14 August 2027 |
| North East | 15 June 2027 | 14 September 2027 |
| London | 15 July 2027 | 14 October 2027 |
| South West | 15 August 2027 | 14 November 2027 |
After a regional deadline, councils may initiate enforcement activity. Failure to register risks a fine. The official announcement does not give a single national penalty figure, so do not rely on third-party examples as a statement of government policy.
Information to prepare
Registration requires landlord or organisation identity and contact information, alongside information for each dwelling. The Housing Hub lists address, ownership and dwelling type, bedrooms, occupation and household details, licensing and furnishing information, rent and utilities, and relevant manager or superior-landlord details.
- Keep gas safety information where the property has a gas supply.
- Keep the current EICR or EIC and expiry information.
- Keep the latest EPC, tenancy-start and any MEES-exemption information where relevant.
- Check rent, occupancy, licensing and contact records for each property before its local registration window.
Agents, future stages and enforcement
A landlord must start and end the registration process. An agent or property manager may upload agreed information, but the landlord remains responsible for providing the required information. The government says further guidance for agents and managers will be published before the service rollout.
Do not treat the future public interface as a current duty. The current initial rollout concerns properties that are under let or become let during the rollout. Under future legislation, landlords will need to register an unoccupied property before they or an agent market it, and landlord and property identifiers will need to appear in adverts. The government has not set that future requirement as part of the initial rollout.
The Act also links Database registration to certain possession grounds when the relevant requirement is in force. Do not assume that a landlord is currently barred from possession for lack of Database registration; use the applicable law and official service for the property and date concerned.
Official sources
Related guides
Renters’ Rights Act guide | PRS Ombudsman guide | Landlord Licensing guide | Landlord Regulation guide
Bottom line: prepare records now, then register each let property before its location-based deadline. The detailed timetable and the £65 annual per-property fee are confirmed, but empty-property and advertising rules are future measures, not current initial-rollout duties.
